Specifications & Requirements

Top it Off Bottling has specific requirements for both the job site and labor to ensure your bottling day is a success. Click on each requirement below for full details.

  • Access Requirements
  • Top It Off Bottling has three mobile bottling lines; Line 1 is 34-feet, line 2 is 53-feet and Line 3 is 28-feet. Line 1 & 3 require a minimum of 80 feet long by 12 feet wide, and line 2 requires a minimum of 100 feet long by 12 feet wide. All trees and overhanging wires, etc., should be at least 14 feet high. These space requirements are needed to maneuver, set up and bottle. In most cases we will survey the site prior to bottling.

  • Electrical Requirements
  • TIOB requires a dedicated circuit of a 100 amp, 3-phase 230 volt service (Hubbell No. 4100M19W), or a 60 amp, 3-phase 460 volt service (Hubbell No. 460M17W), or a 45KW 3-phase generator. Power must be located within 100 feet of bottling site. One of the above winery-supplied receptacles should be installed and properly wired prior to bottling. If a Hubbell receptacle isn’t provided and customer requires TIOB to wire directly into a dedicated circuit breaker, then a fee equal to one hour at the prevailing hourly rate will be charged.

  • Water Source
  • TIOB requires clean, filtered, potable, water supplied with a minimum of 30 psi and 10 gpm. Dirty water used during sanitation can cause filters to plug and fail.

  • Wines
  • Wines must be bottle-ready upon arrival of TIOB. This includes polish or sterile filtrations, if needed. Pad filtration in line to the truck is not permissible. Wines must be at least 58 degrees Fahrenheit to assure proper fill and prevent condensation. TIOB uses 30-inch code 7 filters to allow more overall surface area which reduces operating pressures. Filters can be purchased by the winery from TIOB or the winery may choose to provide their own. Filters offered by TIOB are .50 pre and .45 final. Special order filters can require up to 4 weeks for delivery. The winery-designated representative is responsible for verifying proper sanitation of filters, and filling equipment and the integrity testing of filter membranes.

  • Wine Pump, Hoses & Fittings
  • TIOB’s line 1 uses a Yamada NP 20 pump and lines 2 & 3 use a Waukesha 30 pump. We provide 100 ft. of wine hose fitted with 1-1/2 inch tri-clover fittings. The winery must provide any adapters necessary to connect to TIOB's pump and hoses. Any additional hose needed must be provided by the winery. The winery is responsible for sanitizing the pump and hoses 30 minutes prior to the start of bottling.

  • Staff
  • The winery is to designate one person responsible for decisions regarding bottling, quality control and bottling approvals. The packers are responsible for monitoring overall package appearance and communicating any problems to the TIOB crew. The winery is to provide up to (8-10) experienced personnel, depending on the line used, which are able to perform physically demanding work. Dump Glass - One person all lines Foil Application - One person line 1 or 3 and two people line 2 Packers - Two people line 1 or 3 and three people line 2 Case Label and Date Stamp – One person all lines Palletizing - Two people all lines to stack and wrap pallets Forklift - One person to operate forklift

  • Nitrogen
  • In order to facilitate adequate bottle sparging, TIOB requires the winery to provide one liquid nitrogen tank per 1500 cases. If bottling less than 1500 cases bottles may be used, approximately 300 cases per bottle.

  • Fill Height
  • The winery must approve a fill point during TIOB's set up (typically the day before bottling). TIOB is not responsible for establishing the legal fill point. In order to achieve negative vacuum, when using a cork closure, a 12mm space is required between the corks and fill height.

  • Packaging Materials & Supplies
  • All packaging materials and supplies should be on the winery's premises prior to TIOB's arrival and be in good useable condition. TIOB is not responsible for packaging materials that are substandard, unclean or otherwise out of specifications. The winery is responsible for cleanliness of glass. Use of recycled glass is not permissible due to the inconsistencies encountered from various manufacturers’ molds. A rubber date stamp will need to be provided by the winery for date stamping of cases and extra face labels for case labeling.

  • Labels
  • TIOB currently uses Impresstik pressure sensitive labelers with the ability to apply one or two webs. Our pressure sensitive labelers require an outside number 3 or 4 unwind, depending on the line, wound on a 3-inch core. We require a maximum outside diameter of 11 inches for line 1 or 3, and 14 inches for line 2. Also, unless pre-approved by TIOB, we require one of two types of liners for your labels. Either PK44 or Clear Poly liners can be used. We do not warrant the use SCK liner or clear label packages, unless testing has been proven a least two weeks prior to bottling. Please submit label samples to TIOB 30 days prior to the proposed bottling dates, as well as submit fully dressed "dummies" for proper label placement. Labels will be applied as close to specifications as possible, however a 2 millimeter variance should be expected occasionally due to imperfections in glass and/or labels. We require at least a 20mm space/gap between face and back labels. The total space must equal 40mm or greater. Downtime due to rewinding of labels or web breaks will be charged back to the winery at current hourly rates.

  • Glass
  • TIOB requires winery to provide glass specifications at least 7 days prior to the scheduled bottling date. Please use our “Bottling Work Sheet”, or email/fax with the following information: supplier, diameter at the bottom of glass for straight glass, diameter at the bottom and shoulder for tapered glass, height, and mold numbers. Please note that our maximum height is 14 inches for cork closures.

  • Glass Size Changes
  • 750ml glass and wine changes can take between 30 to 90 minutes depending upon the number of change parts that need to be changed or adjusted. When changing from 750ml to another size, (375ml, 1.0L or 1.5L) we need to allow 1-2 hours for a complete line change over.

  • Quality Control
  • TIOB's technicians are constantly monitoring equipment functions and packaging materials to insure overall package quality; however, the winery's designated representative is responsible for insuring the overall quality control of the wines and packaging. The winery's designated representative is responsible for providing for and insuring the monitoring of O2, SO2, DO, fill height, cork insertion, vacuum levels, proper label placement, overall package quality and accuracy in a timely and regular basis. In the event of a problem, the winery's designated representative is responsible for immediately communicating the situation to TIOB's staff. We believe that quality control is everyone's job and ask that the winery's designated representative please reinforce this belief by communicating the standards of quality to the winery’s bottling staff prior to start up.

  • Library Wines
  • TIOB will withhold approximately 1 bottle per hour and retain them for quality assurance purposes. We will not retain any samples for label only projects.

  • Hourly Rates
  • TIOB will impose an hourly rate for downtimes due to winery-related problems. This includes packaging materials not being provided on time, improper wine filtration, shortage of labor, or any other reason regarding winery operations, as they affect the bottling process. In return, TIOB will reimburse the winery for labor expenses incurred by the winery due to downtime caused by TIOB's equipment failure or personnel. TIOB will reimburse the winery only for bottling staff at a rate of not more than $15.00 per hour with a maximum of four (4) hours. Hourly rates will also be imposed if line speeds are reduced to less than 200 cases per hour due to package or winery personnel.

  • Bottling Start Time
  • Unless otherwise agreed upon bottling should begin at 8:00 am. The TIOB crew needs winery access and materials by 6:00 am, for sterilization and set-up.

  • Schedule Changes and/or Cancellation(s)
  • TIOB requests written notice of changes in scheduling 30 days prior to scheduled bottling dates in order to avoid any cancellation penalties. Less than 30 days notice - 10% of the daily minimum will be charged, less than 21 days notice - 25% of the daily minimum will be charged, less than 14 days - 50% of the daily minimum will be charged, and less than 7 days - 100% of the daily minimum will be charged. TIOB will do its best to re-book the time with another winery and if TIOB is able to re-book the time, the canceling winery will not be charged.

  • Terms of Liability
  • Customer agrees to fully exonerate, indemnify, defend and save Top It Off Bottling, LLC and it's officers and employees harmless from or against all claims or actions (and all expenses incidental to the defense of any such claims or actions) arising out of loss, damage or injury to bottled product or persons other than TIOB's employees in connection with, or arising directly from the operations to be carried out hereunder. This shall apply to all claims, losses, injury and/or other damages.

  • Insurance
  • We assume that the winery carries statutory workers’ compensation insurance (applies only to personnel furnished by the winery) for the period covered during your bottling dates.